Northleaf is offering the opportunity to join a leading and growing private markets investment firm. The successful candidate will report to and support the Managing Director & Global Head, Institutional Business Development and his team which includes three senior team members and two associates. This role will also interact with other members of Northleaf’s administrative team.

Activities will include:

Day-to-day calendar management for the Managing Director & Global Head, Institutional Business Development other senior Sales team members (3)
Managing calendaring of both internal and external meetings; this will include building working relationships with executive assistants for other executives in the firm
Anticipate and proactively address potential issues/challenges associated with multiple meeting requests/cancellations and travel
Managing team travel coordination, including domestic and international flights and accommodations
Creating and maintaining agendas, meeting materials and forward calendars for several recurring meetings, including some confidential
Coordinating catering for internal and external meetings as required for the New York office
Assisting with reservations and other logistics for internal and external meetings
Processing expense reports
Consistently exercising discretion in managing correspondence, information, and all confidential matters, escalating issues where appropriate
Logging meeting notes and reports in CRM and assisting with the production of reports for team meetings
Providing backup assistance to other administrative team members as required
The successful candidate will be expected to work in the office a minimum of three days per week, with requirements for other days to be determined in conjunction with the team.

Qualifications

Minimum of 5+ years in a senior administrative role
Previous experience supporting a senior executive/team in an investment environment
Excellent time management and organizational skills; ability to prioritize to effectively manage tasks to completion within required timeframes
Attention to detail and commitment to high standards of performance
Ability to work independently and in a team environment on multiple tasks with exceptional attention to detail
Ability to take initiative – research and/or investigate issues requiring resolution in order to execute on assigned tasks
Excellent interpersonal and communications skills (verbal and written) with the ability to liaise with all levels of individuals both internally and externally
Demonstrated history of dealing with sensitive and confidential material
Forward thinking and flexible in adjusting/adapting to changing work priorities
Professional with an excellent work ethic
Highly Skilled in the use of MS Office software (Word, PowerPoint, Excel) and e-mail and calendaring

Location

New York City

Sales Support jobs in New York

Executive Assistant, Sales